RULES AND REGULATIONS REGARDING RESIDENCE

The Hostel is available to all residents as per the admission schedule of the Hostel till   last   day    of   their   respective   semester/annual   University examination/submission of dissertation/thesis. All residents shall vacate their room within seven days of completion of their respective examinations or completion of statutory period/submission of dissertation or thesis.

All residents must comply to Covid-19 norms as per the guideline issued by the MoHFW and DDMA.

Adhere to all the guidelines for Covid-19 spread as and when issued by the Ministry of Health and family Welfare (MoHFW) and Delhi Disaster Management Authority.

Follow the Instruction issued by the Hostel authorities that may be modified time to time as per the situation.

Comply to the Covid-19 norms/advisory for testing, isolation and retesting based on the advisories/guidelines issued by the MoHFW strict action may be taken against the residents not complying to the guidelines.

Residents must bring their own crockery and cutlery for use in their rooms.

Each resident must bring her own mattress, pillow, blanket, linen, curtains, bucket, mug and table lamp. The Hostel will not provide these items.

With respect to closure of the Hostel Gate i.e. entry and exit time, residents of the Hostel shall not be allowed to leave the Hostel premises after 10.00 p.m. to 6:00 a.m.  If any resident comes after the scheduled time, she must inform in the hostel office in advance, failing which her parents/LG(Local Guardians) will be informed.

All the residents should sign their attendance at 10.00 p.m. All the residents must be present unless prior leave has been granted. The resident must mark her attendance in person on time. Disciplinary action will be taken against the resident who violates the attendance rule   and also against the resident who is found to mark attendance for other resident. If a resident do not mark their attendance three days, a warning mail of disciplinary action will be sent to the resident. Inspite of the above warning by the hostel, if a resident again breaks the rule of marking attendance two times, strict disciplinary action will be taken against the resident without any further warning.

 Every resident is responsible for proper maintenance of the Hostel property. Residents will be charged three times the actual cost of the damaged item of the hostel property they use, individually or collectively, as the case may be. Residents are expected to use water and electricity judiciously in the hostel. Those who are found to waste water & electricity may have to submit fine decided by the hostel administration.

No resident is allowed to shift from the room allotted to her to another room in any circumstances. No furniture should be shifted from one room to another without prior written permission of the Hostel administration. The administration shall have the right to shift any resident to another room with a view to ensure double occupancy of rooms in the Hostel.

The responsibility of keeping their rooms clean and tidy will rest with the residents. Residents are not supposed to paste, write and paint anything on the walls of the room. In case the walls on their side are found damaged or in bad condition, a one-time fine between Rs.500/- to Rs.4000/- (depending upon the damage) will be levied on the resident at the time of vacating the room.

As per University decision, residents are required to produce 'No dues' certificate from the Hostel office for obtaining admission ticket for the Semester/Annual examinations.

A resident must hand -over the complete charge of her room, while vacating the Hostel accommodation after paying all her dues and must obtain gate pass at least three days before vacating the Hostel. A copy of the gate pass is to be handed over to the Security Guard on duty before leaving the Hostel premises. The residents are not allowed to hand over the keys of their rooms to any person other than the Hostel officials.

In case any resident remains away from the Hostel (violating the leave rules), it will be presumed that she has left the Hostel and Hostel administration reserves the right to take possession of the room and re-allot it to another eligible student. The luggage of the resident concerned, if any, will be deposited in the store/any other room of the hostel. If the luggage is not claimed within three months, the Hostel Administration may dispose it off in any manner considered suitable. A penal rent @ Rs.30/- per day in addition to the normal charges for the period during which the luggage remains unclaimed shall be payable by the concerned person.

Admission shall be terminated in the case of a resident against whom disciplinary action has been taken by a Faculty/Department/College/ Hostel of the University of Delhi.

The room/s of resident/s shall be double-locked if at any given point of time hostel and mess dues outstanding towards them exceed the amount of Hostel caution money.

Lights and fans should always be switched off while leaving the rooms, common room, library etc.

Battery operated transistor, music systems may be played at a low volume so as not to disturb other residents.

Residents should intimate in writing to the office immediately any changes in the addresses and telephone number of their parents/husband and in case of local guardian duly verified by the parents/husband.

The Provost/Warden/Resident Tutor/Block Tutor or their nominee shall have the right to enter the resident's room to make a surprise check or for an inquiry/search, as and when considered necessary.

Residents are expected to give due respect to hostel staffs (office employees, mess workers, safai karamcharis, malis and security staff, etc.). If and when residents encounter any problem with or notice any lapse on the part of any employee, she may report the same to the Block Tutor/Resident Tutor/Warden. In case the resident/s is/are not satisfied with the action taken by the Resident Tutor/Warden in this regard, the matter may be brought to the notice of the Provost.

However, residents shall not take the law in their own hands and do anything to hurt the honour and dignity of the Hostel employees. Any act of misconduct towards the hostel employees on the part of a resident will be treated as an act of serious breach of discipline & liable for disciplinary action/fine up to Rs. 2500/-.

No notices will be put up on any of the notice boards of the Hostel without written permission/signature of the administration. Sticking of unauthorized bills, posters or notices in any of the public spaces within the Hostel premises is strictly prohibited and violation of this provision shall be treated as an act of serious indiscipline on the part of   the defaulter.

Residents are expected to come to the dining hall, common room, visitor's room and the office properly dressed. The Reading Room and Common Room will remain open for the time as decided by the authorities.

Residents are advised not to entertain their visitors at the Hostel gate.

Residents are required to abide by all instructions from the Hostel authorities, which are displayed on the Notice Board from time to time or conveyed otherwise.

Residents are expected to participate actively in the various Hostel activities including running of the mess, cultural activities, library, and maintenance of garden or any other duty assigned to the resident/s by the Provost/Warden/Resident Tutor/Block Tutor.

The residents are not allowed to engage any individual for personal services. No employee of the Hostel should be asked to do personal job by any resident.

General complaints regarding civil/electrical work on the floor should be reported in writing to the Caretaker with a copy to the Resident Tutor/Warden.

Any resident found carrying mess utensils outside the Dining Hall will be subjected to fine.

Uncleaned utensils of residents found in the pantry of any floor will be disposed off and a fine will be imposed on the residents of that particular floor collectively. In case Induction Cooker/Hotplate/any other item is found missing from the pantry, thrice the cost of the item would be charged and divided among the residents of the concerned floor of the particular cluster.

Any complaint regarding mess must be immediately brought to the notice of the Housekeeper/RT/Warden.

Possession/use of alcoholic drinks, narcotics, drugs and smoking are strictly prohibited in the Hostel premises. Heavy fine (Rs.10,000) will be charged from the defaulters and/or expulsion from the hostel.

Any resident found forging parent’s/authorized guardian's signature, can be denied for admission/expelled from the hostel with no further clarification.

The use of electrical appliances such as heater, blower, electric iron, immersion rod etc. in the Hostel rooms by the residents is strictly forbidden. If any electrical appliance upto 500W is found during the surprise visit, a fine of Rs. 100/- per item will be levied. If any electrical appliance of more than 500W is found, a fine of Rs. 2000/- per item will be levied as well as disciplinary action may be initiated. The same can be kept in the hostel office for one week. Within the week, the resident must take the appliance from the hostel. Thereafter, The Hostel will not be responsible for any loss of appliance.

Keeping and use of LPG cylinder in the Hostel rooms by the residents is an offence, since it may be fatal. A fine of Rs. 2000/ - would be charged if any resident is found to possess the same and violate the rule.

A fine of Rs. 50/- on per item per day will be levied on retaining the sports items for personal use for more than two days.

With prior permission from the hostel Only non-commercial small portable plastic / dessert coolers of size 15’’ and 250 Watt are allowed with maximum capacity of 50 Litres. Charges for using cooler is Rs.1000/- per month. Only one cooler is allowed per room Resident using Air Coolers are required to keep them clean and disinfect them regularly to prevent spreading of Dengue and Malaria. If any penalty is imposed by the Municipal Corporation of Delhi in this regard, the concerned resident shall have to pay the same. Portable fans with maximum capacity of 200 Watt are allowed by paying Rs. 500/- per month only after prior permission from the hostel authorities.

The residents are warned not to tamper with the electrical installations in the rooms or in the Hostel premises inclusive of Water pump. Disciplinary action will be taken against those who violate these rules.

All residents are required to keep their Identity cards/leave book ready for inspection by the Gate Keepers/mess manager and Hostel authorities.

The residents should keep their rooms locked as and when they go out of their rooms. The Hostel is not responsible for loss of valuable/Money due to theft or fire. However, any case of theft is to be reported immediately to the Hostel authorities. Residents are requested not to leave their belongings in the verandah, balcony, garden, laundry, washroom etc. Unclaimed items shall be confiscated by the Hostel officials.

Residents who discontinue their studies in the middle of the session shall inform the Hostel office in writing and vacate the Hostel accommodation immediately after clearing the dues.

Forcible eviction shall be undertaken by the Eviction Committee constituted by the Provost and if necessary, with the inclusion of the University Security/ Proctorial staff.

Residents are required to abide by all rules and instructions given in the Bulletin of Information and which are notified on the Notice Board/website from time to time.

At the time of admission every student shall be required to sign a declaration that she submits herself to the disciplinary jurisdiction of the Vice- Chancellor, the Provost and other authorities, who may be vested with the authority to exercise discipline under the Act, the Statutes and Ordinances including Ordinance XV-B, C and D and rules that have been framed by the University and the Hostel.

Residents must ensure that vehicles kept by them in the premises of hostel are duly registered with appropriate authorities. All vehicles must be kept locked in the place allotted for this purpose by the hostel.

No resident shall indulge in any unauthorized/unlawful activity in the Hostel premises other than academic and the Resident’s SWA activities. Any such activity will be reported to the Proctor office of the University.

Residents getting the jobs during their stay:

Residents must inform the Hostel office immediately on getting the job (Permanent/Temporary/Guest/Ad-hoc/).

If a student gets the job on Permanent basis, she should vacate the Hostel within one month from the date of such an appointment.

Residents who gets a job on Temporary/Guest/Ad-hoc basis) but continue to be bonafide students of the University of Delhi may be allowed to stay in the Hostel, subject to a surcharge of Rs. 900/- per month over and above the normal monthly charges. However overall job assignment should not exceed more than six months in an academic year of the Hostel.

Those residents who do not intimate about such appointments and do not take the permission of the Provost to stay will be charged the penal rent of Rs. 1200/- per month from the date of appointment, in addition to the normal dues payable immediately before the employment. In case of hiding the information for a very long period, resident may be liable to any disciplinary action/fine.

 

Hostel Timings

TIMINGS FOR RESIDENTS
All residents are required to be back in the Hostel by 10.00 p.m. sharp. It is the responsibility of every resident/guest who is present in the premises to sign herself present in the attendance register at 10.00 p.m. No residents/guests are allowed to leave the Hostel premises after 10.00 p.m.

Guests & Visitors

GUESTS AND VISITORS OF BONAFIDE RESIDENTS

Guests

Following guests may be allowed to stay with the written permission of the Hostel authorities:

In special cases a day scholar, mother/sister of the residents is permitted to stay as guests, with prior permission of the Hostel administration.

Any resident who wants to keep a female guest in the Hostel has to take prior permission by applying in the prescribed Form. Intimation of guest should be given to the House Keepers by 5 p.m.

The permission to stay up to three nights in a month will be granted by the Housekeeper/Resident Tutor/Warden. Charges for night-guests are Rs 200/- per night which has to be paid in advance.

Full details of the guest are required to be entered in the Guest register at the Hostel gate. Guests are to sign the Guest Register at the time of entry and exit. The resident will be directly responsible for the conduct of her guest.

Female guests of residents may have food in the Hostel mess by buying coupons available in the mess.

The registered guests are required to be back in the Hostel in time and follow Hostel rules as laid down for residents of the Hostel. All applications for night leave have to be made as per rules with signatures of both the guest and the host.

No guest will ordinarily be allowed to stay in the Hostel for more than three nights.

In case an extension of stay is necessary, fresh permission may be sought from the Hostel authorities in writing. The maximum period of stay may not exceed seven days in a month.

A student against whom any disciplinary action has been taken by any hostel or college/department of University of Delhi will not be allowed to stay in the Hostel as a resident or as a guest.

Girl   students   coming   from   other   Universities/Institutions   for   attending conferences in University of Delhi/doing short term projects in DU/consulting University of Delhi Library etc. and the students under exchange programme are requested to submit their application through proper channel well in advance. Such guests needing accommodation for more than one month are required to deposit Rs.5000/-(refundable) in advance as caution money. They will be charged Rs. 297/- for electricity and maintenance charge for the number of days, the guests wish to stay, in lieu of full month charges. However, electricity and maintenance charges will be charged for full month for the stay beyond fifteen days. The meal coupons (breakfast/lunch/tea/dinner) may be purchased from the office 30 minutes prior to the respective meal timings. The permissible stay of students under exchange programme will be as per their exchange programme    duration.    Foreign students    under    exchange programme will pay $100 as onetime fee (non- refundable) in addition to above charges. Some single occupancy rooms with basic amenities may be available to mother/female relative of residents or guest researchers @ Rs. 550/ - per day.

All guest charges are to be paid in advance.

Overnight stay of any UNAUTHORIZED PERSON/S in the Hostel will be considered to be a violation of the Hostel discipline. Any resident violating this rule shall be liable to disciplinary action and penalty of Rs. 4000/-.

Timings and Rules for Visitors         

Timing for Visitors

(a)        Male Visitors

            04.00 pm to 08.00 pm. - in week days

            {10.00 am to 01.00 pm; 04.00 pm to 08.00 pm}

            Sunday and all University holidays.

(b)       Female Visitors

            08.00 am to 08.00 pm all days

Rules for Visitors

1. Visitors should to be received only in the Visitor's area.
2. The residents are not permitted to receive visitors either in the dining hall, common room or in their rooms of the Hostel.

All visitors must leave the Hostel by the time specified above.

1. No Guest will be allowed on Holi Festival Day.
2. Proper entry of required details of guests of residents is mandatory in the register     available with the Security Guard at Hostel gate.

Time of Mess & Dining Hall

MESS, DINING HALL AND GUESTS
The mess and dining hall will run on contract basis. The accounts of the mess shall be controlled by the Hostel office. A Mess Committee consisting of the Warden, Resident Tutor, Block Tutors and Students’ representatives, along with the Mess Contractor will decide the menu and other details in the beginning of term. The same has to be approved by the Provost.
Mess Committee and Mess Duties of Residents
The mess will be run under the general supervision of the Housekeeper, Warden and the Provost. The residents of the Hostel are expected to extend co-operation in running the Mess through the Mess Committee.
Mess duties of residents are compulsory and will be assigned by the House Keeper and the Warden. No resident shall proceed on leave with any pending Mess duty. Mess duty girls along with Housekeeper are required to:

1. Report on duty at least 30 min. before each meal.
2. Supervise the preparations of food in the kitchen.
3. Check the proper cleaning of utensils.
4. Keep a check on resident/worker regarding pilferage of utensils/food items
5. Perform at least three mess duties in an academic year. Those who fail to perform the mess duties will be charged a fine of Rs. 300/- at the end of the session/academic year.

Mess Timings*:

Breakfast :	07.30 am to 09.30 am (On working days) 08.00 am to 10.00 am (On Sunday and other holidays)
Lunch* :	12.30 pm to 02.30 pm
Evening tea :	05.00 pm to 06.00 pm
Dinner :	07.30 pm to 09.30 pm

* Mess timings can be changed by the Hostel Authorities as and when required.

**Packed lunch will be given to resident/s in their own tiffin provided the request for the same is made during evening tea of the previous day. A register to this effect will be available in the Dining Hall.
Mess Rebate

Rebate on mess charges in case of absence with permission from the Hostel Authorities are as follows:

No rebate is admissible for absence from the Hostel for less than 7 consecutive days excluding the days of departure and arrival.

During a Quarter, a maximum of 15 days rebate @75% of the mess bill would be admissible. In one academic year, a maximum of 45 days rebate @ 75% of mess bill will be admissible, including University vacations.

For research students, In addition to 45 days, for field work as recommended by the supervisor and Head of the Department a maximum of 30 days mess rebate may be admissible in an academic year. No further waiver/rebate will be provided to any resident in this regard.

The residents have to apply for mess rebate on the prescribed form and get it signed by the House Keeper/Warden/Resident Tutor before proceeding on leave. If a student fails to apply for rebate before proceeding on leave, her application will not be entertained under any circumstance.

The mess may remain closed during the summer vacation.

Mess Charges for a Guest per meal per day

Breakfast :	Rs. 35/-
Lunch /dinner :	Rs. 50/-
Tea & Snacks :	Rs. 15/-

Note: Mess Guest Coupon charges are liable to change from time to time depending on menu, and as fixed from time to time by the Mess Committee.
Rules for Mess and Dining Hall
Food will not be served to the residents outside the Dining Hall. Food cannot be taken by the residents outside the Dining Hall without permission. In case of sickness, a resident may be allowed to have her diet in her room with prior permission of the Warden/Resident Tutor/Block Tutor. No utensils will be allowed to be taken out of the mess. In case of violation of this rule, the resident will be liable to disciplinary action.
A resident, who desires to entertain a female guest in the Dining Hall, shall purchase the requisite coupon, on production of her Hostel Identity Card.
Sale of coupons will be limited to the availability of food and will be sold on first come first serve basis.
Wastage of food is strictly forbidden and will be punished with a minimum fine of Rs. 100/- per meal.

Health, Bank & Post Office

• The residents of the Hostel are members of the World University Service of North Campus/South Campus Health Centre of the University. The Center’s facilities are open to them at fixed timings notified by the centre. In case of illness, residents should contact the Health Centre for assistance. When the Health Centre is closed, the residents are advised to contact the Chief Medical Officer or other sources of assistance.
• Any case of illness should be immediately reported to the authorities. First Aid Box is available in the Hostel.
• In case a resident falls ill with contagious/infectious disease, she will have to shift to her authorized guardian’s/parents’/husband’s house/Infectious Disease Hospital immediately. She will be allowed to rejoin the Hostel only upon her complete recovery. Fitness to rejoin the Hostel is to be obtained from the Delhi University WUS Health Centre. All such residents must observe the prescribed period of quarantine before returning to the Hostel.
• A Bank, Railway Reservation Centre, Bus Pass Centre and Post Office facility is available for residents in Utility Centre near the University of Delhi North campus main gate.

Student's Welfare Association

• Subject to the discipline of the Hostel, the residents, may form the Students’ Welfare Association (SWA) for promoting academic, cultural and recreational activities only. The Provost, Warden and Resident Tutor shall have the right to attend any meeting of the SWA or its bodies.
• No rule in the Constitution of the Residents’ SWA shall run counter to : i) University Act, Statutes, ordinances, rules and regulations, decision of Executive and Academic councils of the University; ii) rules/provision as approved by the Managing Committee of P.G. hostels and enshrined in the ‘Hand Book of Information and Rules’.
• The President of the SWA shall take prior written permission of the Provost/Warden/Resident Tutor for all the functions that SWA intends to hold. The administration reserves the right to stop any activity which, according to the administration, goes against the conduciveness of the Hostel life or which is likely to lead to vitiation of the congenial atmosphere and harmony in the Hostel.
• All functions of the SWA should end normally by 10.00 p.m. Prior permission, in writing, should be taken from the Provost/Warden/Resident Tutor in case the function is to be extended beyond that time.
• The Expenditure incurred on SWA activities with the prior permission of the Hostel authorities shall be met from the SWA fund.
• Any RGHG resident cannot hold the same position as an elected member of SWA for more than one academic session.